Executive Assistant | Nyon

  • Location
    Nyon, Vaud
  • Category
    Administration, Jurisprudence, HR
  • Contract Type
  • Educational Requirements
    Apprenticeship / Professional Training
  • Industry
    Industry, general
  • External Reference

For one of our client, we are curently looking for an

Executive Assistant

Your challenges

Reporting to the Executive Director, the Executive Assistant will be responsible of :
  • Managing the schedules, meetings and appointments for Executives, ensuring there is no scheduling conflicts to make sure key meeting take place on a timely basis
  • Arranging all travel and make sure travel details and logistics are managed properly (travel plans, itineraries and agenda, travel documents, travel expenses)
  • Assisting Senior Management with travel arrangements, lodging, visa process when needed
  • Handling the logistics and materials of meetings, videoconference, punctual business lunches, local team event, taxis...etc
  • Acting as liaison between departments to facilitate communication atthe Executive level by establishing and maintaining strong relationships with employees at all corporate levels and with clients
  • Managing information to members of the Executive team (screaning phone calls, responding and distributing incoming communications)
  • Performing advanced administrative duties in a highly professional manner with minimal supervision required
  • Being in charge of the office needed supplies and make sure everything is in place for the office to function smoothly
  • Creating PO, verifying invoice of supplies and ensure payments are made in a timely manner
  • Assisting the reception by answering the telephone and the door
  • Working with other administrative staff to provide coverage and assistance when on vacation and when needed
  • Contributing to administration team effort by accomplishing related results as needed
  • Deomonstrating behaviours consistent with the company values and environment i.e. building effective relationships with others

Your skills

  • CFC commerce, bachelor degree or equivalent
  • Minimum 5 years working experience in a similar role
  • Excellent computer skills and in-depth knowledge of relevant software such as MS Office Suite
  • Fluent English and French, any other language is a plus
  • Office administrative practives and procedures knowledge
  • Strong organizational skills : ability to perform and prioritize multiple tasks. Detail oriented
  • Very strong interpersonal skills and ability t build relationships with stakeholders, including staff, Executives, external and internal partners
  • High level verbal and written communications
  • Problem solving oriented with strong decision-making capability
  • Highly resourceful team-player with ability to be extremely effective independently
  • Handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Abiliy to achieve high performance goals and meet deadlines in a fast paced environment

Your horizons

2-3 months temporary job

Your contact

Are you interested? Please apply directly online.

The reference of this job ad is 049-FRLA-141356-14-FR.